ࡱ>  J;bjbj 8hJ3AAAAAUUUUDtU^J     IIIIIII$LNpJA]]]JAA  J]RA A I]In;PW? tUC= I.J0^Jc=O*O@W?W?BOA?0 >&,R$vJJ0^J]]]]O :  Minutes of THE FACULTY SENATE OF ARKANSAS TECH UNIVERSITY The Faculty Senate met Tuesday, April 14, 2009, at 4 p.m. in Room 325 of the Ross Pendergraft Library and Technology Center. The following members were present: Dr. Cheryl Smith Mr. Ken Futterer Dr. Glen Bishop Dr. Cathy Baker Dr. Eric Lovely Ms. Beth Gray Dr. Pat Buford Dr. David Ward Dr. Linda Bean Dr. Larry Morell Dr. Andrew Cannon Mr. David Mudrinich Dr. Hanna Norton Dr. Jeff Robertson Dr. Annette Holeyfield Dr. Trey Philpotts and Dr. Sammie Stephenson were absent. Dr. Robert C. Brown was a guest. CALL TO ORDER APPROVAL OF MINUTES President Norton called the meeting to order and asked for action on the minutes of the March 10, 2009, meeting. There being no amendments or corrections, motion by Dr. Smith, seconded by Dr. Bean, to approve the minutes as distributed. Motion carried. Motion by Mr. Futterer, seconded by Dr. Holeyfield, to amend the order of the agenda to allow discussion of Item C in Old Business first. Motion carried. OLD BUSINESS: UPDATE ON PEDESTRIAN BRIDGEPresident Norton reported she had spoken with Dr. Brown concerning the construction of a pedestrian bridge across Highway 7 and had asked him to attend todays meeting to give an update. Dr. Brown distributed a copy of an email recently sent campuswide outlining steps being taken to ensure the continued financial stability of the institution. He emphasized that Arkansas Tech is not in financial difficulties and he wants to keep it that way. Dr. Brown predicted that the next 18 months to two years will be challenging and reminded the Senate that the State cannot by law run a deficit if tax revenues fall below budget projections. He announced that the Legislature had approved a new pay plan for classified employees which will increase the base pay for many of these individuals. Dr. Brown stated that the increase in salary for the classified staff is warranted, but will contribute to the need to raise tuition by four percent in order to balance the budget. He emphasized that, for the first time in his tenure as President, the budget being considered will not include across-the-board raises for faculty or professional staff. Dr. Brown then distributed a list of general improvement fund allocations from the Legislature which are one-time distributions of funds. Arkansas Tech had asked for $4.5 million ($1 million for the Corley expansion and $3.5 million for the McEver expansion) and had received only $200,000. Dr. Brown commented that the idea of a pedestrian bridge is a commendable project and a worthwhile undertaking. However, he noted that the bridge could potentially cost several million dollars and advised that $1 million in revenue bonds generates $65,000 per year in debt service. Dr. Brown advocated that the operating budget cannot at this time support this additional expense. The Faculty Senate April 14, 2009 2 Dr. Morell questioned whether there are other debts soon to be paid off. Dr. Brown stated that there were, but the first priority must be the McEver addition. He noted that the pedestrian bridge project would be pretty far down the list of priorities at this time. Dr. Bishop questioned what the $200,000 is earmarked for. Dr. Brown stated that this amount would someday go towards the McEver expansion. Dr. Brown then reported that the Legislature had passed a bill placing limits on scholarship awards as a percentage of each institutions budget with the percentage decreasing from 30 percent to 20 percent by 2013. He stated that the enrollment management model Arkansas Tech has been using for the past several years has been very successful with degrees actually awarded having increased by 80 percent over the last 10 years. This legislation will impact the universitys ability to recruit and retain students as the spending level for the academic scholarships will decrease from about $9 million now to approximately $6 million dollars in four years. He advised that it will require cooperation across campus to keep enrollment stable and continue to work on retention issues. Mr. Mudrinich asked for any information Dr. Brown might have on the new lottery scholarships. Dr. Brown stated that currently the guidelines will allow any student with a score of 19 overall on the ACT and a 2.0 high school grade point average, regardless of income, to receive a scholarship of $2,500 per year. He stated that the first scholarships will start in fall of 2010. As an aside, Dr. Brown announced that Pell grant awards are soon going to increase to $5,300 per year. Dr. Brown expressed his appreciation to the Senate for the work undertaken this year and excused himself from the meeting. The order of the agenda was resumed. OLD BUSINESS: CAMPUS SECURITY ISSUES: TEST TEXT MESSAGESPresident Norton reported that she has sent an email to both Dr. Biller and Mr. Lawrence concerning the possibility of scheduling regular test text messages. She noted that she had indicated to Mr. Lawrence that not everyone received the test text message in the fall. However, she advised that Mr. Lawrence had indicated only one individual sent the message did not receive it according to their documentation. Mr. Lawrence had also indicated that they hope to schedule the test messages once each fall and spring semester in the future. President Norton commented that individuals not receiving the test text messages should contact Public Safety to make sure they are signed up correctly for the service and asked the Senators to spread this word. Motion by Dr. Ward, seconded by Dr. Cannon, to amend the order of the agenda to discuss Item D in Old Business at this time. Motion carried. REPORT ON SUB- COMMITTEE DISCUSSION CONCERNING END OF TERM SCHEDULEPresident Norton asked for comments by the faculty serving on this subcommittee. Mr. Futterer distributed copies of notes he had made of the last subcommittee meeting. He noted the initial problems which had led to the change in the end-of-term schedule this past fall, namely that three-hour MWF classes were 100 minutes short in instructional time, that students were now being required to have completed all graduation requirements prior to being allowed to walk in a commencement ceremony, and that approximately two days must be allowed for the Registrars Office to compute grades and notify any seniors who did not successfully complete that they will not be able to walk in that ceremony. Mr. Futterer noted two actions agreed upon by the subcommittee and two options relating to the final exam schedule suggested by the committee: The Faculty Senate April 14, 2009 3 Action 1: Compute final exam time as class time: solves 100 minute problem. Action 2: Remove Dead Day. Option 1: A five day exam schedule that uses Saturday as an exam day. Start finals on Wednesday evening (last day of classes) for the night class exams. Option 2: A four day exam schedule, starting exams at 7:00 a.m. with a 30 minute break between exam times. Start finals on Wednesday evening (last day of classes) for the night class exams. He noted that either option for final exam week has grades due on Wednesday by midnight, allowing the Registrars Office to have Thursday and Friday to check grades and notify those who did not successfully complete. Mr. Futterer emphasized that instructors must give final exams since those minutes will count towards instructional time. Motion by Dr. Robertson, seconded by Dr. Ward, to submit the recommendation to Dr. Watson and allow him to decide between the two options after input from the Deans Council and the Executive Council. Motion carried. Dr. Robertson suggested placing the final exam schedule options on the standing committee ballot (standing committee elections begin this Friday) and informally poll the faculty concerning Saturday exams. The Senate as a whole agreed to this suggestion. At this time, the order of the agenda was resumed. PROMOTION AND TENURE CRITERIA RECOMMENDATION REPORT BY SUBCOMMITTEEPresident Norton asked Dr. Smith to report on this item. Dr. Smith advised that she and Mr. Futterer had talked with Dr. Watson about his previously expressed concerns, specifically that the professional practice criterion and the phrase in-service education programs were too discipline specific, referring primarily to nursing. In that meeting Dr. Watson had indicated he could support some rewording of the professional practice criterion. Dr. Smith distributed a revised copy for the Scholarly/Creative Activity criteria section of the Faculty Handbook and noted the following update: Professional practices to obtain/maintain nationally recognized certifications. She stated that Dr. Watson had indicated a willingness also to reconsider the inclusion of the in-service example. Motion by Mr. Futterer, seconded by Dr. Robertson, to approve this wording. After discussion, motion to amend by Dr. Robertson, seconded by Dr. Ward, the statement as follows: Professional practices to obtain/maintain state or nationally recognized certifications/licensures. Motion carried. President Norton indicated she would forward the revision to Dr. Watson for consideration. REPORT BY SUBCOMMITTEE ON MERIT PAY POLICYPresident Norton asked Dr. Bishop to report on this issue. Dr. Bishop noted that the subcommittee is still working on a report and will have information for the Senate at the next meeting. Mr. Mudrinich commented that in researching merit pay policies nationally there appear to be two versions of merit pay in place: one being an addition to base salary and one being a one-time award. REPORT CONCERNING HONORING STUDENTS AT GRADUATION President Norton reported that Dr. Stephenson had been unable to attend todays meeting; however, she had sent an email stating that she had visited with Ms. Rhodes, the Registrar, concerning the issue. Ms. Rhodes was receptive to the idea and had indicated she would present the request at the next meeting of the Commencement Committee. ESTABLISH A COMMITTEE TO EXAMINE FACULTY EVALUATION, PROMOTION AND President Norton asked Dr. Bishop for a report, noting this item was tabled at the March meeting. Dr. Bishop indicated he is proposing to form a committee to review policies and procedures in order to achieve more of a consistency in what is provided to the committee and to the faculty. Dr. Ward and Mr. Futterer both indicated that faculty they had spoken with were content with the policy as it currently stands. Motion by Dr. Bishop, seconded by Dr. Smith, to establish a committee to examine the faculty evaluation, promotion, and tenure The Faculty Senate April 14, 2009 4 TENURE POLICIES AND PROCEDURESpolicies and procedures. It was noted that the committee would make recommendations for changes to the Senate which would then go to the administration for consideration and on to the Board of Trustees for approval. President Norton called for the vote. Motion failed. NEW BUSINESS: FACULTY APPEALS OF TRAFFIC VIOLATIONSPresident Norton asked Dr. Lovely for any comments. Dr. Lovely reported that, when a faculty member receives a traffic violation, any appeal of that violation goes before a board of students. He noted there is no flexibility in the appeal process; if the faculty member has a conflict and cannot appear before the student board, the faculty member can no longer appeal the ticket. He stated that it can also be problematic for a faculty member to appear before a group of students. He suggested there should be an alternative policy for faculty to appeal traffic violations. Motion by Mr. Futterer, seconded by Dr. Buford, to craft a resolution requesting a separate traffic violation appeal policy for faculty. Motion carried. Mr. Futterer and Dr. Lovely will craft the resolution. OPEN FORUMPresident Norton asked for additional discussion items. Dr. Lovely asked to discuss recycling on campus at the next meeting. He noted that custodians do not currently help with recycling efforts in the academic buildings and advised there is a State law mandating that state agencies recycle. ANNOUNCEMENTS/ INFORMATION ITEMS President Norton announced that next months meeting is scheduled for May 5, which is Reading Day. She asked if the senators would consider changing the time of the meeting to earlier in the day. 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